Full Council Remote Meeting Minutes 27.7.2020

  • by

Full Council minutes 27th July remote – complete


Minutes of the Extraordinary Full Council Committee Meeting, held by remote zoom video conference

on Monday 27th  July 2020 at 7pm

Cllr Maggie Clamp Cllr Matthew Douglas Cllr Lorraine Foster Cllr Tracy James  Cllr Gillian Dunn Cllr Diane Farthing
Cllr David Graham Cllr Harry Curtis  
Cllr Alan R Harvey Cllr Anne McLeod   Cllr Alice Tomlinson Cllr Sonal Modhvadia (Ab)                           
Cllr Josephine Spencer (PC Chairman), Cllr Sue Clegg (PC Vice Chairman)

 Also present: Lisa Simpson (Hall Manager), Sally Horn (Accounts Clerk), Cllrs Roger Upton, Abby Brennan and Neil Clarke (Rushcliffe Borough Council) and three members of the public

  1. Apologies for Absence


  • Declarations of Interest

Cllr Matthew Douglas – M.19f. Pricing Policy: Commercial activity parish outdoor grounds.

  • Minutes of the Full Council Remote Meeting held on 13th July 2020 for Approval

Resolved: “That the minutes were approved as an accurate record and will be signed by the Chairman 
      at the next available meeting.” 

              At the request of three Cllrs, Cllr Sue Clegg, Dianne Farthing and Alice Tomlinson to rescind the decision of M.15 in relation of Pricing Policy: Commercial activity parish outdoor grounds. Resolved: This is now deferred to the next Full Council Meeting, Monday 17th August for further discussion.

  • Chairman’s Announcements
  • The phone box (near the bus stop in the centre of the village) – Consultation to preserve the telephone box. Cllr David Graham to do more research. Defer to the next agenda on Monday 17th August.
  • Clerks Report on Previous Minutes

M.2 Now 2 vacancies that can be co-opted immediately (arising from lack of candidates in May 19) and a further 2 that may be able to be filled by co-option after the notice period ends on 10th August for Abby Brennan and Alan Rybacki. So 4 vacancies altogether. Matthew Douglas took John Addiscott’s vacant seat.

M.5 The Greater Nottingham Strategic Plan Consultation will be on the agenda for Monday 17th August after the working party has met.

M.6 More bin emptying has been arranged at the Skate Park area for the summer period until schools go back in September.

M.16 ‘The Clerk will look into the Zoom invite for meetings process.’ This has not progressed due to security. The Clerk will send separate invites each time.

  • Open Session for Members of the Public to Raise Matters of Council Business, Limited to 15 Minutes
  • Standing Orders were suspended at 7.12pm

The Chairman of the Conservation Group reported that he had spoken to Jim Hatchett from NCC regarding mowing and has noted that the portable mower is a supplementary cut. The Clerk will respond to NCC and will confirm on at the next meeting on Monday 17th August.

The Chair of the Radcliffe Conservation Group gave the following report: another session of Himalayan Balsam removal has taken place down the river bank.


There is concern of the parked cars on pavements, mainly on Shelford Road. Causing obstructions for too many people – RBC Cllr Neil Clarke will put an article in the next Rushcliffe Borough publication.

A parishioner of Radcliffe Lodge, Wharf lane expressed concerns regarding the parking. Large vehicles blocking drive ways and the car park being used by many people other than park users – the Parish Council will contact Nottinghamshire Highways to see what can be resolved.

An antisocial noise issue coming from the skate park was also discussed – Cllr Alice Tomlinson and the other Skate Park Committee will be in regular discussion with the users, to try and monitor the noise.  There will also be notices put up advising people about noise pollution.

  • Standing Orders resumed at 7.26pm
  • Casual Vacancies: To note due to resignations off Cllrs Alan Rybacki and Abby Brennan.

It was Resolved: “The casual vacancies were noted. The closing date for election requests is Monday 10th August.”

The Chairman reported she was sorry to see that Cllr Abby Brennan has resigned from the Parish Council due to Rushcliffe Borough Council commitments. The Chairman also expressed that she was looking forward to working with Cllr Brennan for the good of the village.

Rushcliffe Borough Cllr Abby Brennan thanked the Parish Council for their support

Planning & Environment

  1. Planning Applications as per the attached list

There were none to date.

  1. Recent Rushcliffe Borough Council Decisions as per the attached list

It was Resolved: “Noted”

        12. Neighbourhood Plan; Review update and next steps to consider

Cllr Josephine Spencer reported that the boundary line had been drawn in Radcliffe on Trent and had not included the south, which should have included Cropwell Road and the Harlequin.  Therefore the planning application between 110 and 112 Cropwell Road came under green belt land and was not passed.  RBC Cllr Upton reported that there would be discussion with the Planning Dept., but also advised the Parish Council to write in as part of the Neighbourhood Plan Review.  RBC Cllr Neil Clarke is requesting a major review into the Green Belt Policies.  If there is a referendum to do with the Neighbourhood Plan, it will be at no cost to the Parish Council.

It was Resolved: The Parish Council will reconvene a working group to discuss the Neighbourhood Plan further. This will include members of the public.

  1. NCC/VIA Proposed Humped Zebra Crossing on Bingham Road – Consultation

It was Resolved: Not to support the current proposal of the humped zebra crossing on the proposed site on Bingham Road, but would support the crossing further up Bingham Road, also extra crossings within the village.

  1. Great British September Clean 2020

It was Resolved: Cllr Gillian Dunn to arrange a preliminary meeting with Cllrs Farthing and Clegg. This will be on the next Agenda with a proposed day of action.

  1. Main Road: Post Lockdown (Achievable changes to consider) comments to Cllr Cutts N.C.C

It was Resolved: to support the proposed speed limit of 20mph within the centre of Radcliffe on Trent. Also to support the proposal of 12 car parking spaces on Main Road that will be designated to 1 hour maximum stay.

  1. Amenities
  2. Hall Managers Report

The Clerk and Hall Manager have completed The Hall and Hirers risk assessments to enable a smooth opening of the building for hire in relation to the Governments guidelines to Covid19. The first small bookings will hopefully commence Monday 10th August 2020.

  • Village Show Minutes of Remote Meeting 10.3.2020 – to note. Also discussed, the advantages of a Radcliffe Village Show website.
  • Church Wall Damage: to consider


It was Resolved: ‘the Clerk is awaiting to hear from the insurers as the wall is covered.  The PC to ask the Church to source quotes for the repairs’.

  • Christmas Lighting Scheme: to consider

It was Resolved: ‘to go ahead with the Christmas lights for 2020. Christmas lights are already in the budget for 2020. Defer to the next meeting, Monday 17th August ‘How to put the lights on regarding an event’.

  1. Standing Orders were suspended at 8.08pm for a comfort break
  2. Standing Orders were suspended at 8.15pm
  1. Finance and General Purposes
  2. Clerks Note: Clarity on meetings

It was Resolved: ‘by all council to rescind the decision of the general F&GP working group (from 13th July 2020 M.10a) back to F&GP Committee in the interest of efficiency. Cllr Harvey to suggest some meeting dates.

  • Income and Expenditure figures and payments June 2020

It was Resolved: ‘to note’.

  • All Committees Actual vs Budget no.2 April – Part July 2020

It was Resolved: ‘to note’.

  • RBC Hardship Allocation Request: To consider response and offer of loan.

It was Resolved: ‘that the Parish Council defer the option of the RBC Hardship Allocation Loan’.

  • Press and Publicity report and website:

It was Resolved: ‘to note the report. Cllr Harvey to write to the members to see what changes they would like to see within the website’.

  • Pricing Policy: Commercial Activity Parish Outdoor Grounds

It was Resolved: ‘to defer to the next F&GP Meeting’.

  • Public Toilet Tax

It was Resolved: ‘to note’.

  • Grants Policy Review 20/21

It was Resolved: ‘to defer to the next F&GP Meeting’.

  1. CCLA Investments

It was Resolved: ‘to defer to the next F&GP Meeting’.

  • Culvert Wharf Lane:

It was Resolved: ‘Due to urgencyto carry out the works on the culvert as per the quote from Blitz Drainage at £2,845 + VAT. With provisions that there will be a two year guarantee and that scanning of the culvert has been carried out’.

       20. Roadworks

Noted: ‘none to date’.

  • Correspondence
  • Radcliffe Lodge, Wharf Lane about anti-social behaviour at the Skate Park – this was discussed at the Open Session for the Public.
  • Ruth Edwards MP (Park Homes Site):

It was ‘Noted’.

  • Councillors and Outside Organisations Reports
  • Cllr David Graham will look into the phone box consultation.
  • Cllr Alan Harvey wishes to remind the council that there are vacancies on the outside organisations list. To go on the next agenda, Monday 17th August.
  • Cllr Tracey James reported that ROTSA have met regarding the opening of Bingham Road playing fields building and playing fields.  The concrete posts will be moved by the beginning of September.
  • Reports from Borough and County Councillors


NCC Kay Cutts reported that she is now a member of the Holme Pierrepoint Leisure Trust. Holme Pierrepoint have agreed visitors can now pay in the reception area. There will also be discussions on the pricing of the car parking in the future.

Cllr Cutts was disappointed about the discussion regarding the proposal of the zebra crossing and pointed out the reasons why the location could not be changed.

Police statistics show that email scams have increased in the ‘lock down’ period.

Recommends to the Parish Council to take in consideration street furniture, planters etc. in relation to the difficulties blind people face in the streets.

A branch has been removed on Birkin Avenue.

Apologies for the next meeting.

Cllr Upton reported at the Cabinet meeting on Tuesday 14th July Rushcliffe Borough Council agree to move forward with the planning application of a Crematorium near Straglethorpe. It will be run by RBC and should be ready by 2022.

Cllr Brennan reported that she is undertaking new roles within Rushcliffe Borough Council and look forward to working with the Parish Council.

Parishioners have been reporting more issues with parking and storing refuge bins on the pavements.

There has been a raised kerb installed at the bus stop opposite Grange Hall.

Cllr Neil Clarke reported that with the ease of lock down, meetings may start being held physically.  All planning meetings have progressed as normal in these difficult times.

       24  Date of Next Full Council Meeting – 17th August 2020 – 7pm via Zoom.

             There being no further business, the meeting closed at 9.08. 

Planning Decisions

Rushcliffe Borough / County Council Decisions

RefApplicantLocationDetailsP.C DecPC CommentsRBC Dec
20/01396/CTYN.C.C Children and FamiliesRadcliffe on Trent Junior SchoolTime limited retention of the temporary building (re:8/17/00134/CTY) as classroom/teaching space, and partial change of use to site construction office and welfare facilities for work at Radcliffe on Trent Junior School (ref:8/17/01143/CTY)DNONO OBJ             N.C.C
Permission Granted
20/01215/FULMrs Faye Goulding15 Grantham RoadErection of two storey rear extensionDNOGrant Permission
20/00910/OUTMr Ross WhitingLand between 110 and 112 Cropwell RoadOutline planning application for the erection of 1no. dwelling (all matters reserved except for access)DNORefuse outline planning permission
19/02826/FULMr and Mrs Kane64 Cropwell RoadDemolition of garages and erection of Summer HouseDNOGrant Permission
20/01267/TPOMr Whithall2 Serpentine CloseTrees: T1 (Beech) Crown reduce by 3m overall and remove epicormics growth to 6m. Reason: Tree has outgrown its allocated space and to allow more light inDNORefer to Tree OfficerGrant Consent